Product details
- Brand
- Icon Time / TotalPass
- Color / finish
- Black
- Product type
- Electronic employee time clock
Description
The P400 is an entry point for a small business moving from paper timesheets to recorded clock-in and clock-out events. Staff use assigned PINs at the device, and a supervisor manages employee records and timecards through the clock's built-in software. It is suited to a straightforward attendance workflow where a dedicated clock at the workplace is useful.
The base configuration covers 25 employees. Optional upgrades add capacity, Web Punch access and other functions as needed. This distinction helps keep the starting setup clear: the presence of a badge reader or network connection does not mean badges, remote-punch licenses and every advanced reporting feature are already included.
Features
- 25-employee base: a defined starting capacity for a small team.
- Keypad PIN entry: employees clock in and out using assigned identifiers.
- Built-in software: manage the time clock from a compatible connected browser.
- Flexible connection choices: Wi-Fi, Ethernet and USB support different installation arrangements.
- Timecard and attendance reports: review recorded hours before preparing payroll.
- Expandable configuration: purchase employee capacity and feature upgrades as business needs grow.
Specifications
| Model | TotalPass P400 |
|---|---|
| Included employee capacity | 25 |
| Maximum upgraded capacity | 250 employees |
| Standard entry method | Assigned keypad PIN |
| Proximity badges | Supported; badges sold separately |
| Web Punch | Optional license upgrade; none included |
| Connections | Wi-Fi, Ethernet and USB |
| Dimensions | 7.25 W × 1.75 D × 8 H in |
| Mounting | Wall or desktop |
Choose the features your team will use
Before installation, decide who can edit punches and who approves each pay period. Then run a sample timecard through your payroll export process. The device records attendance; payroll calculations, approval policies and payment remain part of your wider business process.
| On-site PIN punches | Included in the core configuration. |
|---|---|
| Proximity badges | Add compatible badges for staff who will clock in at the device. |
| Off-site browser punches | Add Web Punch licenses and configure the required network access. |
| Advanced tracking | Review the separate Advanced and Benefit Tracking options for the reports and accrual features you need. |
What's included
- TotalPass P400 time clock and power supply
- 15-foot Ethernet and USB cables
- Locking mounting plate with two keys
- Quick-start guide
Proximity badges, Web Punch licenses and optional feature or capacity upgrades are separate.
Common questions
Are proximity badges included?
No. The P400 supports compatible badges, but this base offer lists them as separate purchases.
Can employees use a phone to clock in?
That requires the optional Web Punch feature, sufficient licenses and a properly configured access workflow. It is not included in the base configuration.
Do I need to install time-clock software?
The core management software is built into the clock and accessed through a browser. Particular export utilities or connection methods can have additional setup requirements.
Does it require a monthly subscription?
Core built-in timekeeping does not require a mandatory monthly software subscription. Upgrades, accessories and optional support services are separate costs.
Product information & sources
Base and optional features are separated using the P400 manufacturer documentation. Historical lists of named payroll products are not treated as universal current integration guarantees. Icon Time TotalPass P400 brochure; Icon Time TotalPass P400 user guide. Reviewed September 2026.
Need help choosing? Contact Eco Home Office. See our shipping details and returns policy.